Privacy Policy

Effective date: 6 September 2025

We respect your privacy. This policy explains how Domain Database (“we”, “us”, “our”) collects, uses, and protects personal data when you use domaindatabase.co.uk (the “Site”). It applies to visitors and registered users in the United Kingdom under the UK GDPR and the Data Protection Act 2018.

Who we are (Data Controller)

Domain Database
Website: domaindatabase.co.uk
Email: privacy@domaindatabase.co.uk

What we collect

  • Usage data: pages visited, search terms, referring sites, timestamps, general location (based on IP), device and browser details.
  • Logs & security: IP address and request metadata captured for fraud prevention, abuse detection, and debugging.
  • Contact data (if you reach out): name, email, message content.
  • Account data (if enabled): email and settings you provide.
  • Cookies: small files placed on your device (see “Cookies”).

Where our domain data comes from

The Site provides a front end for domain discovery. Domain-related records may come from public sources (e.g., DNS/TLD data, registrar outputs) and third-party providers. We surface information for legitimate research and operational use; please use it responsibly and lawfully.

How we use personal data

  • Provide and operate the Site, including search functionality and performance.
  • Improve and personalise the user experience, including usability testing and analytics.
  • Prevent abuse, detect fraud, and maintain security.
  • Respond to enquiries and support requests.
  • Comply with legal obligations and enforce our terms.

Legal bases (UK GDPR)

  • Legitimate interests — running and improving the Site; preventing abuse and ensuring security; basic analytics.
  • Contract — providing requested features and support.
  • Consent — where required (e.g., non-essential cookies, marketing). You may withdraw consent at any time.
  • Legal obligation — keeping records where the law requires.

Retention

  • Server logs and security records: typically up to 12 months, unless needed longer for investigations.
  • Contact/support emails: up to 24 months.
  • Account/profile data (if enabled): kept while your account remains active, then deleted or anonymised within a reasonable period.
  • Aggregated analytics: may be retained without a time limit (not identifiable).

Sharing

We do not sell your personal data. We may share limited data with:

  • Service providers (e.g., hosting, security, analytics) under contracts that protect your data.
  • Law enforcement or regulators when legally required or to protect rights and safety.
  • Successors in the event of a merger, acquisition, or asset transfer, under appropriate safeguards.

International transfers

Your data may be processed outside the UK. Where this happens, we rely on adequacy regulations, or implement appropriate safeguards such as Standard Contractual Clauses.

Security

We use technical and organisational measures appropriate to the risk (encryption in transit, access controls, monitoring). No method is 100% secure; we encourage you to use strong, unique passwords and keep your software up to date.

Your rights (UK GDPR)

  • Access your personal data
  • Rectify inaccurate data
  • Erase data (“right to be forgotten”)
  • Restrict or object to processing
  • Data portability
  • Withdraw consent where processing relies on consent

To exercise your rights, email privacy@domaindatabase.co.uk. We may need to verify your identity.

Cookies

We use cookies to keep the Site reliable and fast. Categories:

  • Strictly necessary — essential for core features and security (cannot be switched off).
  • Performance/analytics — help us understand usage to improve the Site.
  • Preference — remember choices like theme.

You can control cookies via your browser settings. Blocking certain cookies may impact functionality.

Example cookies we may use

  • ddb_session (essential) — session authentication and security; expires at session end.
  • ddb_pref_theme (preference) — remembers light/dark mode; up to 12 months.
  • _analytics (performance) — anonymous usage metrics; up to 13 months.

Do Not Track

Your browser may send a “Do Not Track” signal; we currently do not respond to DNT signals. You can use browser or OS-level privacy settings, and content blockers, to limit tracking.

Children

The Site is not intended for children under 13. We do not knowingly collect personal data from children. If you believe a child has provided data, email us and we will delete it.

Contact & complaints

Questions or concerns? Email privacy@domaindatabase.co.uk or use our contact page.

You can also lodge a complaint with the UK Information Commissioner’s Office (ICO): ico.org.uk/make-a-complaint/.

Changes to this policy

We may update this policy from time to time. We will post the new version here and update the effective date. Material changes may be highlighted in-app or via a banner.